Top Healthcare VMS Companies and Staffing Solutions Providers

Healthcare organizations are under constant pressure to balance patient care, workforce shortages, and operational efficiency. With rising demand for nurses, allied health professionals, and IT talent in hospitals, many providers are turning to Vendor Management Systems (VMS) to streamline staffing.

The move toward VMS adoption is largely driven by challenges such as staffing overhead, growing administrative workload, reliance on multiple staffing agencies, and the need to reduce compliance risks. Many hospitals still manage staffing through manual spreadsheets, endless phone calls, or disconnected systems, which slows down hiring and increases costs. VMS platforms address these issues by giving hospitals more control, visibility, and automation, helping them focus on patient care instead of paperwork.

In this article, we’ll explore what a healthcare Vendor Management System (VMS) is and why it has become an important tool for hospitals and healthcare organizations. We’ll also provide a curated list of the top 10 healthcare VMS companies and staffing agencies that are making a mark in the industry. .

What is a Healthcare Vendor Management System (VMS)?

A Healthcare Vendor Management System (VMS) is a technology platform that helps hospitals, clinics, and healthcare agencies manage the process of hiring and working with temporary staff or third-party vendors. Instead of relying on spreadsheets, emails, or manual coordination with multiple staffing agencies, a VMS centralizes everything into one system. This makes it easier for healthcare organizations to request staff, track credentials, manage compliance, and monitor costs in real time.

Key features of a healthcare VMS

• Automation: Streamlines the staffing process by automatically matching requests with available staff from multiple agencies.
• Credentialing: Keeps track of licenses, certifications, and background checks to ensure every worker meets regulatory and hospital standards.
• Compliance management: Helps hospitals and staffing agencies stay aligned with rules such as HIPAA, Joint Commission requirements, and other healthcare regulations.

For hospitals, a VMS reduces the administrative burden of working with multiple staffing agencies, cuts costs through better rate management, and ensures patient safety by verifying staff credentials. For staffing agencies, it provides a structured way to deliver talent and maintain compliance. For payers and healthcare systems, it offers visibility into workforce spending and ensures that staffing decisions are both efficient and cost-effective.

Read: Vendor Credentialing: A Complete Guide

Top 10 Healthcare VMS Companies in 2025

VMS companies streamline the complex staffing and vendor management needs of healthcare providers by automating procurement, compliance, credentialing, and workforce analytics. Here are the top 10 healthcare VMS companies that are making a significant impact in this space:

1. ComplyScore® by Atlas Systems

Atlas Systems is a global IT and risk management solutions provider with deep expertise in healthcare technology. ComplyScore® by Atlas Systems helps healthcare organizations streamline vendor management and third-party risk oversight. 

Unlike most VMS solutions that focus only on contingent staffing, ComplyScore® addresses the full vendor lifecycle — from onboarding and due diligence to continuous monitoring and compliance tracking. This makes it especially valuable for hospitals and payers that rely on a wide network of vendors, from staffing agencies to IT providers and SaaS partners.

Best for
Hospitals, payers, and healthcare SaaS companies that want a smarter way to onboard vendors, cut costs, and maintain real-time visibility into vendor risks and compliance obligations.

Feature highlights

• Faster vendor onboarding: AI-driven due diligence helps hospitals complete vendor onboarding in 15–20 days, compared to the industry average of 45–60 days.
• Cost savings: Automation and AI reduce onboarding costs by up to 60%, freeing hospital budgets for critical patient care needs.
• Continuous monitoring: Integration with external feeds like D&B, RiskRecon, and SecurityScorecard ensures hospitals are alerted to new risks such as data breaches or compliance issues.
• Compliance support: Built to handle HIPAA, SOC 2, ISO 27001, and Joint Commission requirements, making it ideal for healthcare’s highly regulated environment.

Why it works for your healthcare organization

Healthcare organizations manage hundreds of vendors, each of which can pose compliance or security risks. For example, a hospital’s medical device supplier or IT vendor could unintentionally expose sensitive patient data. 

ComplyScore® by Atlas Systems provides healthcare organizations with a unified, AI-powered system to identify risks early, speed up vendor approvals, and cut costs. By simplifying onboarding and maintaining continuous assurance, it helps healthcare leaders focus on patient outcomes without being slowed down by administrative burdens.

2. AMN Healthcare — ShiftWise Flex (VMS)

AMN Healthcare is a healthcare staffing company that also delivers a robust VMS platform tailored to healthcare facilities. It offers real-time labor market insights that help managers quickly find qualified candidates.

The platform automates compliance tracking to ensure all staff meet certifications and licensing requirements, reducing regulatory risks. For healthcare providers, this results in faster placements and fewer compliance headaches. 

Feature highlights

• Real-time insights help fill shifts faster.
• Automated compliance reduces risk and documentation errors.
• Detailed reports improve operational efficiency and transparency.
• Supports diverse staffing needs across different healthcare units.

Ideal for: Large hospitals and healthcare systems with complex staffing needs and compliance requirements.

3. Medefis (Vendor-Neutral VMS + MSP)

Medefis offers a vendor-neutral platform, meaning it allows healthcare providers to work with their choice of staffing vendors without bias or restrictions. The platform focuses on improving collaboration and communication between healthcare facilities and multiple vendors, making it easier to track assignments, approvals, and payments all in one place.

Healthcare organizations benefit by maintaining flexibility and control over their staffing vendors while ensuring everyone stays coordinated. This can speed up recruitment and reduce administrative overhead.

Feature highlights

• Freedom to engage multiple vendors without conflicts.
• Centralized platform improves communication and tracking.
• Customized workflows adapt to each facility's unique staffing needs.
• Simplifies billing and contract oversight.

Ideal for: Healthcare providers seeking flexibility and transparency when managing multiple staffing vendors.

4. Aya Healthcare - LotusOne (VMS/WFM Suite)

Prolucent Health provides a platform combining VMS and Managed Service Provider (MSP) capabilities. This means healthcare organizations can manage recruitment, staffing, and vendor relationships within a single system. It offers tools to manage suppliers efficiently and access a wide talent pool, improving both hiring speed and quality.

For users, this integration reduces duplication of effort and streamlines the entire contingent workforce management process. It also enhances communication with suppliers to keep operations running smoothly.

Feature highlights

• Single platform for recruitment, vendor management, and staffing.
• More efficient vendor interactions and faster placements.
• Easy access to a large network of healthcare professionals.
• Improved supplier relationship management.

Ideal for: Healthcare organizations aiming to consolidate recruitment and staffing under one platform for better control.

5. AHSA

AHSA’s VMS, known as Trio, focuses on supplemental staffing—temporary healthcare workers filling in where needed most. It operates as a vendor-neutral platform that supports compliance monitoring and bundled billing processes. This makes it easy to manage complex staffing needs, ensure credential accuracy, and keep financials clear and transparent.

Healthcare providers using AHSA get reliable, compliant temporary staffing with billing that’s easy to audit and control.

Feature highlights

• Vendor neutrality ensures competitive staffing options.
• Real-time compliance tracking reduces legal and safety risks.
• Centralized billing simplifies financial management.
• Increases fill rates with qualified supplemental staff.

Ideal for: Hospitals heavily reliant on supplemental staffing pools and needing compliance-focused solutions.

6. Kimedics

Kimedics is a comprehensive workforce management platform that integrates applicant tracking, scheduling, credentialing, and compliance analytics tailored for healthcare. Its easy-to-use interface empowers healthcare teams to centralize workforce operations, improve communication, and better plan staffing to match patient care needs.

The platform’s real-time analytics give managers insight into performance and compliance, helping with continuous process improvement.

Feature highlights

• Centralized platform streamlines hiring and scheduling.
• Real-time analytics aid better workforce planning.
• Simplifies credentialing and compliance tracking.
• Enhances team collaboration across departments.

Ideal for: Healthcare organizations seeking an all-in-one system for managing complex workforce needs.

7. Health Carousel

Health Carousel offers a scalable VMS combined with MSP features that include compliance management, real-time staffing analytics, and broad geographic coverage. The platform supports recruiting across multiple locations and ensures regulatory compliance across them all.

Users benefit from scalability, making it suitable for healthcare providers with large networks or multiple facilities.

Feature highlights

• Scalable solution fits networks with many locations.
• Compliance tracking reduces regulatory risks.
• Real-time data helps optimize staffing strategies.
• Supports various medical specialties and roles.

Ideal for: Healthcare systems with expansive staffing needs over multiple geographic areas.

8. TRS Managed Services

TRS Managed Services provides an easy-to-use, integrated platform that blends VMS with MSP services. This allows healthcare facilities to oversee vendors, staffing, and credentials within one simple interface.

This ease of use can save time and reduce administrative burdens, helping hospitals keep staffing efficient and compliant.

Feature highlights

• Simple interface easy to learn and use.
• Integrated MSP and VMS improve vendor oversight.
• Enhanced compliance and credential tracking.
• Optimizes workforce management with less administrative time.

Ideal for: Healthcare providers wanting a straightforward combined MSP/VMS system.

9. FlentisPRO

FlentisPRO specializes in managing float pools, temporary staff flexibly moved among hospital units, and compliance tools. Their system improves scheduling accuracy and maintains adherence to licensing and credentialing requirements.

Healthcare organizations can better manage variable labor demands efficiently without compliance risks.

Feature highlights

• Efficient float pool scheduling reduces staffing gaps.
• Comprehensive compliance tracking boosts safety.
• User-friendly design improves staff and manager satisfaction.
• Helps maintain quality care even with fluctuating needs.

Ideal for: Hospitals regularly managing float pools and contingent worker schedules.

10. StafferLink VMS

StafferLink VMS is designed for contingent labor management with advanced requisition handling, applicant tracking, compliance automation, and billing. It’s widely used in healthcare for managing temporary workers with a strong focus on regulatory compliance.

Users gain confidence their temporary workers meet all requirements and that billing processes are transparent and automated.

Feature highlights

• Simplifies temporary workforce hiring and tracking.
• Automates compliance documentation and renewals.
• Efficient invoicing and payment processing.
• Supports regulatory audits with detailed records.

Ideal for: Healthcare organizations prioritizing regulatory compliance and efficient management of temporary staff.

How to Choose the Right Healthcare VMS?

Choosing the right VMS for your healthcare organization can make a big difference in how smoothly your staffing and vendor processes run. 

But with so many options out there, it can feel overwhelming. Here are some important things to look for to help you find the best fit:

1. Compliance and Safety

Because healthcare deals with sensitive patient information and strict rules, your VMS should easily manage compliance. It needs to verify certifications, licenses, and keep track of audits automatically. This helps keep your team and patients safe.

2. Easy support and training

Even the best software is only useful if people can use it well. Look for a vendor that offers good help during setup and ongoing training. Responsive customer support is a must so any problems get fixed quickly.

3. Fits with your existing tech

Your healthcare organization probably uses many systems like electronic health records (EHR), payroll, and billing. Choose a VMS that connects easily with your current tools to save time and avoid errors.

4. Simple to use

A straightforward, user-friendly interface encourages your staff to use the system fully. Mobile access is a plus, too, so your team can update or check info anytime, anywhere.

5. Features that matter

Focus on features you’ll really use, like faster vendor onboarding, real-time risk tracking, and automated workflows. Also, consider if the system lets you work with different types of vendors without restrictions (vendor-neutral).

Different needs for different sectors

Different healthcare sectors have unique needs when it comes to choosing a VMS:

• SaaS healthcare companies often look for cloud-based platforms that offer strong automation and can easily scale up or down as their business changes. 
• Government healthcare agencies, on the other hand, require VMS solutions with strict compliance controls, detailed audit trails, and full transparency to meet regulatory requirements. 
• Healthcare education institutions need VMS platforms that provide thorough credentialing and management tools to handle both clinical educators and students effectively. 

Understanding these differences helps organizations pick a system that best fits their specific workflows and compliance demands.

Quick checklist: What to ask your VMS vendor

When choosing a VMS company, it’s important to ask the right questions to make sure the platform fits your organization’s needs. Not all VMS platforms are built the same, and some might be better suited for specific compliance requirements, integration needs, or staffing processes. 

To help guide your discussions with potential vendors, here’s a quick checklist of essential questions to consider. These questions will help ensure you select a VMS that saves time, reduces risks, and supports your healthcare operations effectively.

• Does your VMS handle healthcare-specific compliance requirements like licensing and HIPAA?
• How does your system monitor and reduce vendor risks?
• Can it easily connect with our other software (EHR, payroll, billing)?
• What support and training do you provide?
• Are we free to use any vendor or agency we want?
• Which tasks are automated to save us time and reduce errors?
• Can users access the system on mobile devices?
• What pricing options do you offer? Any hidden fees?
• Can you share examples of healthcare organizations like ours you work with?

By keeping these points in mind and asking the right questions, you can find a VMS that fits your needs, helps your team work better, and keeps your healthcare facility running smoothly.

This may interest you: Adopt Proactive Vendor Risk Management to Safeguard Your Business

Why ComplyScore® is the Smart Choice for Healthcare VMS

Choosing the right vendor management system can transform how you manage your staffing vendors, reduce risks, and ensure compliance. With benefits like faster vendor onboarding, continuous risk monitoring, and cost savings, a good VMS improves operational efficiency and helps maintain high patient care standards. 

ComplyScore® by Atlas Systems stands out as a leading VMS solution, powered by AI to streamline third-party risk management while reducing onboarding time and costs significantly.

By automating complex processes such as vendor due diligence, compliance tracking, and real-time risk visibility, ComplyScore® makes it easier for healthcare providers to focus on their core mission, delivering quality care. It has a proven track record of enabling healthcare organizations to stay compliant, reduce costs, and mitigate third-party risks effectively.

Its collaborative workflows and intelligent dashboards keep every stakeholder aligned and informed, helping organizations act faster and more confidently.

Speak with our specialists to explore how Atlas Systems can meet your needs!

FAQs on Healthcare VMS Companies

1. What is a healthcare VMS platform?

A healthcare Vendor Management System (VMS) is software that helps hospitals and healthcare providers manage their relationships with staffing agencies and other vendors from one central place. It automates tasks like onboarding new vendors, tracking compliance, managing schedules, and handling payments, making it easier and faster to find and manage temporary healthcare workers.

2. Which is the best healthcare staffing VMS?

The best healthcare staffing VMS depends on your organization’s needs, but top options include platforms like ComplyScore® by Atlas Systems ComplyScore® stands out for its AI-powered onboarding and continuous risk monitoring, helping reduce costs and speed up vendor approvals. It’s important to choose a VMS that fits your size, compliance needs, and integration requirements.

3. What should hospitals look for in a healthcare staffing company?

Hospitals should look for staffing companies that ensure compliance with healthcare laws, have a good track record of delivering quality staff on time, and offer transparent communication. Staffing companies integrated with a solid VMS can provide real-time updates, accurate credential management, and faster fills to meet urgent needs.

4. How does Atlas ComplyScore® support VMS functions?

Atlas ComplyScore® supports VMS functions by automating vendor onboarding, speeding up risk assessments, and continuously monitoring vendor compliance. Its AI tools help reduce manual work and costs, provide real-time risk alerts, and keep every team member aligned with collaborative dashboards. This helps healthcare providers onboard vendors faster and keep vendor risk under control.