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HIPAA Vendor Risk Assessment Template

Close HIPAA vendor compliance gaps before your next audit with this assessment

  • Vendor Classification (type, PHI access level, ePHI transmission)
  • ADMINISTRATIVE SAFEGUARDS (§164.308): Management, risk analysis, workforce security
  •  PHYSICAL SAFEGUARDS (§164.310): Facility access, workstation use, equipment disposal
  •  TECHNICAL SAFEGUARDS (§164.312): Access controls, encryption, audit logs
  • BREACH NOTIFICATION (§164.408-410): Incident response and reporting procedures
  • Business Associate Agreement alignment
HIPAA Vendor Risk Assessment Template
 

HIPAA audits focus on third-party risk management. Did you verify your Business Associates are protecting patient data? This assessment covers safeguards required by HIPAA Security Rule (45 CFR 164.308-312). Use it to assess any healthcare vendor. Risk-rated so you know which gaps are critical and which can wait.

HIPAA audits focus on third-party risk management. Did you verify your Business Associates are protecting patient data? This assessment covers safeguards required by HIPAA Security Rule (45 CFR 164.308-312). Use it to assess any healthcare vendor. Risk-rated so you know which gaps are critical and which can wait.

Why consistency matters

Vendor risk assessment is foundational to everything downstream: tiering decisions, monitoring priorities, remediation focus, board reporting. If your assessment is ad-hoc, everything else is unreliable.

A solid assessment framework gives you:

  • Comparable vendor scores - actually compare vendors against each other
  • Audit-ready documentation - show auditors exactly how you assessed and why
  • Faster cycles - standardized questions mean less customization
  • Clear escalation triggers - when a score drops, you know what to do

How to use this:

You have two paths forward. You can build this yourself using the template. Start by customizing it for your specific industry and risk profile, then send it to vendors to complete. As responses come in, you'll track them in a spreadsheet and score them manually. It takes time and effort to coordinate, but you own the entire process and can adjust it whenever you need.

Alternatively you can use ComplyScore®.
Instead of vendors filling out spreadsheets and you doing manual scoring, vendors answer once in the platform and scoring happens automatically. Risk trends appear in real-time, so you're not waiting weeks for data. Every vendor gets assessed using the exact same framework without shifting criteria or inconsistencies.
And here's the key difference: monitoring continues automatically without you having to rebuild the framework every quarter.