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Template
Malaysia PDPA Vendor Assessment
Stop PDPA violations before your vendors cause them with this assessment
- Vendor Personal Data Inventory and classification
- Consent and Legal Basis Documentation
- Data Subject Rights and response procedures
- Data Security and protection controls
- Breach Notification Capability (new 2024 requirement)
- Data Retention and deletion verification
- Cross-Border Transfer Compliance
- Data Processing Agreement alignment
Malaysia's PDPA 2024 amendments tightened vendor data processing requirements. You're accountable for what vendors do with personal data. This assessment verifies vendors meet PDPA obligations: data handling, breach notification, deletion, cross-border transfer rules. Use before regulators ask. Avoid PDPA fines and incident exposure.
Malaysia's PDPA 2024 amendments tightened vendor data processing requirements. You're accountable for what vendors do with personal data. This assessment verifies vendors meet PDPA obligations: data handling, breach notification, deletion, cross-border transfer rules. Use before regulators ask. Avoid PDPA fines and incident exposure.
Why consistency matters
Vendor risk assessment is foundational to everything downstream: tiering decisions, monitoring priorities, remediation focus, board reporting. If your assessment is ad-hoc, everything else is unreliable.
A solid assessment framework gives you:
- Comparable vendor scores - actually compare vendors against each other
- Audit-ready documentation - show auditors exactly how you assessed and why
- Faster cycles - standardized questions mean less customization
- Clear escalation triggers - when a score drops, you know what to do
How to use this:
You have two paths forward. You can build this yourself using the template. Start by customizing it for your specific industry and risk profile, then send it to vendors to complete. As responses come in, you'll track them in a spreadsheet and score them manually. It takes time and effort to coordinate, but you own the entire process and can adjust it whenever you need.
Alternatively you can use ComplyScore®.
Instead of vendors filling out spreadsheets and you doing manual scoring, vendors answer once in the platform and scoring happens automatically. Risk trends appear in real-time, so you're not waiting weeks for data. Every vendor gets assessed using the exact same framework without shifting criteria or inconsistencies.
And here's the key difference: monitoring continues automatically without you having to rebuild the framework every quarter.